Article I
The name of the association is California Landscape Contractors Association, Inc. Women's auxiliary (herein also referred to as "the auxiliary").
Article II — Purpose
As a recognized auxiliary of the California Landscape Contractors Association, Inc., The objectives of the auxiliary are to:
- Award scholarships through the landscape educational advancement foundation (LEAF),
- Promote the organization of the California Landscape Contractors Association, Inc.,
- Assist said organization when requested
- Act as event coordinators at CLCA functions, and
- Create and nurture lasting friendships
Article III — Membership
Section 1
All representatives of members of the California Landscape Contractors Association, Inc., In good standing, shall be eligible for membership.
Section 2
A satellite membership is described as membership in more than one chapter as a result of active and continuous participation in all chapters involved. When holding a satellite membership , dues are paid once through the member's chosen base chapter.
Section 3
All members who have actively served the California Landscape Contractors Association, Inc. Women's auxiliary for twenty (20) consecutive years shall be bestowed honorary life membership and will no longer pay annual dues.
Section 4
Each member, in good standing, shall have one vote and shall be eligible for election to any office except president. In order to be elected president, member must have served on the executive board for a term of one year.
Section 5
The annual dues of the auxiliary shall be twenty dollars ($20) and shall be due september 1st. Fifteen dollars ($15) will go to the general fund and five dollars ($5) will be allotted to the landscape educational advancement foundation (LEAF).
Section 6
Dues shall be transmitted to the state treasurer by the respective chapter treasurer. Members of the auxiliary whose local chapter is inactive shall pay their dues directly to the state treasurer.
Section 7
Membership in the auxiliary may be terminated by a two-thirds vote of the board of directors at any duly convened meeting, for the following reasons and subsequent to a ten (10) day written notice to the party with an opportunity to be heard:
- Non-payment of membership dues.
- For any actions deemed detrimental to the principles, purposes or welfare of the auxiliary.
Article IV — The Board of Directors
Section 1
The administration of the affairs of the auxiliary is invested in the board of directors.
Section 2
The board of directors of the auxiliary consists of the state officers and the chapter presidents or their appointed delegates.
Section 3
The officers of the auxiliary are the president, first vice president, second vice president, secretary and treasurer. No more than two members form the same chapter may hold office simultaneously.
Section 4
The officers shall be elected at the general council meeting during the annual convention from the membership of the auxiliary.
Section 5
The executive board consists of the state officers and the immediate past state president.
Section 6: Meetings Of The Board
A) The board of directors shall hold a meeting at each state meeting unless the board of directors schedules a different date for such meetings.
B) The officers of the auxiliary shall hold a meeting prior to the meeting of the general council unless deemed unnecessary by the executive board.
Section 7
Quorum-one half or more of the members of the board shall constitute a quorum, provided the president or first vice president is present.
Section 8
When an office has been declared vacant in any case in which it is necessary to fill a vacancy on the board of directors or in any particular office, the board of directors may elect from the membership of the auxiliary, a substitute to serve the remaining portion of the term.
Section 9
The board of directors has all those powers expressly granted by the articles of incorporation and bylaws of the auxiliary and also all general authority consistent with said guidelines to administer the affairs of the auxiliary between sessions of the general council.
Article V — Duties Of Officers
Section 1
The president shall:
- Preside at all meetings of the general council, board of directors and executive board.
- Bank all auxiliary funds promptly.
- Pay all bills with the approval of the board of directors.
- Countersign all checks with the president.
- Present a statement of the financial condition of the auxiliary at the general council and the board meetings.
- Present a proposed annual budget for review at the board of directors meeting and approval at the general council meeting during the annual convention.
- Submit the books and records to a designated past president for audit prior to the conclusion of the annual convention.
Article VI — The General Council
Section 1
The general council is the supreme governing body of the auxiliary and consists of all members of the auxiliary, in good standing, who are present at meetings of the general council.
Section 2
Meetings of the general council shall be held in conjunction with all state meetings of the California Landscape Contractors Association, Inc.
Section 3
Quorum - a quorum at the general council is present if ten (10) percent of the members of the auxiliary are present, provided one-third of all chapters are represented.
Section 4
Resolutions - a resolution intended for consideration by the general council shall be presented, in writing, to the president. Every resolution, upon presentation at any session of the general council, shall be reviewed by the board of directors. When said resolution is deemed appropriate and for the general good of the membership, the president shall assign all resolutions to such committees, based on the subject matter of the resolution.
Section 5
Election of officers - election shall be held by ballot at the general council meeting during the annual convention. If there is but one candidate for any office, the ballot for that office may be dispensed with and the election held by voice vote. A simple majority shall elect.
Section 6
Induction - the officers-elect shall be installed at the installation banquet during the annual convention. All officers shall assume office immediately following installation and serve a term of one year.
Article VII — Amendment of the bylaws
These bylaws may be amended or repealed and new bylaws adopted by a two-thirds vote of the delegates attending a general council meeting when in session and subsequent to submission to all chapters at least 30 days prior to voting.
Article VII — Order Of Business
Section 1
The order of business of the general council in annual and special sessions shall be, as far as practicable, as follows:
10 A.M. Convene general council meeting
1. Welcome - introduction of officers and chairpersons
2. Chapter roll call
A. Introduction of officers and chairpersons
B. Introduction of members and guests by chapter
3. Minutes
4. Treasurer's report
5. Bills to be paid
6. Correspondence
7. Committee chair report
A. Ways and means
B. Bulletin editor
C. Bylaws
D. Auditor - historian
E. Trophy awards
F. Scholarship
G. Sunshine
H. Nominating
8. Old business
A. Membership report and rosters
B. Executive board meeting
9. New business
10. Raffle
11. Adjournment
Section 2
Waiver of rules of these bylaws shall be effective only upon a duly recognized motion and second by the board of directors of the executive board, when passed by a two-thirds majority vote.
Section 3
Robert's rules of order, latest edition, is the authority governing proceedings in meetings of the general council, board of directors, committees insofar as such rules are not in conflict with the bylaws of the auxiliary.
Article IX — Committees
Section 1
The following general council committees are authorized: historian, bulletin, editor, bylaws, trophy awards, scholarships, sunshine, nominating.
Section 2
There shall be such other general council committees of the auxiliary as the board of directors, general council or executive board may determine to be necessary and authorize.
Section 3
The members of all committees shall be members of the auxiliary. The authority of all committees is in all matters subordinate to the board of directors. The president, subject to the approval of the board of directors, is empowered to dismiss any member from committees and to fill any vacancy by appointment for the unexpired term.
Section 4
The historian shall maintain a pictorial history of the auxiliary and shall give a descriptive report of the auxiliary's activities.
Section 5
The bulletin editor shall publish the women's auxiliary bulletin three times a year. She will send out requests for chapter news at each state meeting with an appropriate deadline for receiving all news. The editor will then edit and print the bulletin, including the president's message, all chapter news received, a synopsis of the previous state meeting and the schedule for the upcoming state meeting.
Section 6
The bylaws chairperson may request members to serve on the committee as required and as provided for in section 3 of this article. All proposed changes are to be submitted in writing to the board of directors prior to the board meeting. This committee will report all proposed changes at each board meeting along with their recommendations. Those changes meriting consideration will be mailed to all chapters following the meeting. Said proposed changes will then come up for vote at the next general council meeting.
Section 7
The trophy awards committee is responsible for purchasing the trophies for our humanitarian award and sending them to clca headquarters for engraving prior to the annual convention.
Section 8
The scholarship chairperson will correspond with the chairperson of the california landscape contractors association environmental, horticultural, educational league for the list of all colleges working with that committee. The selection of recipients will be determined by the scholarship committee. The chairperson will also serve as a trustee of leaf during her/his term.
Section 9
It shall be the duty of the sunshine chairperson to send a card at appropriate events.
Section 10
The nominating committee is to be composed of one representative from each chapter. Open meetings of the nominating committee shall be held during the annual convention. The committee shall place in nomination before the general council the names of one or more candidates for each of the following offices: president, first vice president, second vie president, secretary and treasurer. Nominations for any office may be made by members of the general council on the floor prior to the time nominations are declared closed by vote of the council of the garter. From then on, at state functions, a member of the auxiliary may request to see his garter. In turn, the knight will receive a kiss from the member. The state president of the women's auxiliary may make the presentation or appoint another in her place. (11/96)
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